University of Luxembourg
Intitulé du poste
Administration assistants
Date de publication
Domaine d’activité
Type du poste
Nombre de postes
Lieu du poste
Date de début souhaité
Date de fin du contrat
Français, Anglais
Niveau d’enseignement requis
Master (Bac + 5)
Permis de conduire nécessaire
Personne de contact
Léonard Pireaux
HR officer - Talent Acquisition team
Envoi de la candidature
Par application en ligne
Tâches à remplir

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

The University of Luxembourg is laying the foundation of a thriving entrepreneurial ecosystem by offering an Entrepreneurship programme and Incubator which mission is to support students, researches, employees and alumni in acquiring transversal skills and improve their employability as well as providing support in bringing their business idea to the market.

The University of Luxembourg incubator is seeking an energetic and motivated Administration assistant student to join its international team. The purpose of this interesting and varied role is to achieve administrative tasks and to support the team in their daily business at the University of Luxembourg Entrepreneurship programme and Incubator.

This is more than just an internship. It’s a chance to develop and grow as an individual while giving you an incredible experience that will add to your resumé.

Your Role...

You are familiar with the initiatives of the Incubator of the University of Luxembourg. You have a first work experience as assistant (ideally in Luxembourg).

Based on Belval campus, the Administrative assistants report directly to to the Head of the Entrepreneurship Programme and Head of Incubator and are responsible for supporting the coordination of the day-to-day operations of the Entrepreneurship programme and Incubator and administrative tasks ensuring a successful execution of the programme. Using their effective communications skills they will resolve time sensitive issues with internal departments as well as external providers whilst dealing with a variety of cultures and personalities.

Key activities...

Support the team for all administrative tasks and give support in the event organization (Ideation Camp, Summer School, conference, workshops, mentoring, etc….) including:
Organization and follow-up of quotation, purchase orders, invoices as well as budgets
Supporting with the logistics of business trips of team members, organizing visits of incoming guests
Room booking and
Assist the team in the day to day activities
Other duties as assigned

What we expect from you…

You have just started your Master en Alternance’s degree in administration or equivalent and as part of your studies, you are required to undertake a part-time internship lasting at least 6 months, starting between September 2021 or October 2021;
Pleasant, friendly and helpful personality, open-minded, proactive, able to multi-task and able to work autonomously.
Dynamic, team player, enjoys working in a multidisciplinary and multicultural environment.
Ability to think quick and out of the box, priorities tasks, excellence in managing responsibilities and team requests.
Aptitude in dealing with numbers and budgeting.
An excellent command of written and spoken English and French, knowledge of German and/or Luxembourgish would be an advantage
Good organizational and communication skills with attention to details and accuracy
Proficiency in the use of standard office tools (especially Word, Excel, PowerPoint and Outlook)

In Short...

Contract Type: Internship (one year at least)
Work Hours: Full time / part-time
Starting date: September / October 2021
Location: Belval
Job Reference: UOL04350 / EPIC2021MA

How to apply...

Applications in English should include:

Curriculum vitae
Short letter of motivation
Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

In return you will get…

Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

Further information...

For further information, please contact the Entrepreneurship Programme and Incubator of the University of Luxembourg via email