Waystone Management Company (Lux) S.A.
Intitulé du poste
Trainee - Domiciliary and Company Secretarial
Date de publication
Domaine d’activité
Type du poste
Nombre de postes
Lieu du poste
Date de début souhaité
Date de fin du contrat
Français, Anglais
Niveau d’enseignement requis
Bachelor (Bac + 3)
Permis de conduire nécessaire
Personne de contact
Sandrine Salari
Senior HR Generalist
Envoi de la candidature
Par e-mail
Adresse e-mail
Tâches à remplir

Your role:

As part of the Company Secretarial team you will provide to our clients’ Company Secretarial support and Domiciliation services for Luxembourg investment funds and other company types.

Your responsibilities and duties:

• Onboarding of new clients from a Company Secretarial and Domiciliation perspective;
• General ongoing maintenance of minute book room and updating of relevant minute books;
• Organizing board / shareholders’ meetings and drafting the related documentation (minutes, proxies, convening notices, powers
of attorney etc.);
• Preparing legal documentation relating to standard corporate administration (such as the approval of the annual accounts, transfer of seat, change of managers-directors etc.);
• Assisting the team in day-to-day requests;
• Maintaining statutory registers and corporate files of each fund;
• Ensuring the safekeeping of official documents and management and distribution of the client companies’ correspondence on a daily basis and monitoring and tracking of inbox;
• Tracking and checking documents (legislation, signature…);
• Notarizing and apostilling services including liaising with banks, Luxembourg administration, notary and ministry of foreign affairs;
• The update and management of client entity management software;
• RCS/ RBE filings on behalf of client entities;
• Ongoing team projects from time to time, as they arise.

Your Profile:

• You (preferably) hold a degree in Business or Law or equivalent experience with a focus on Company Secretarial and Domiciliation services
• Any first experience in the area of corporate office and domiciliation roles is an asset
• You have some knowledge of Luxembourg corporate and fund regulations
• You are highly organized, proactive, accurate and have a sense of responsibility and priority management
• You are able to work independently in an environment under pressure and with tight deadlines
• You are fluent in English (written and spoken); French and/or German would be an asset
• You are proficient in MS Office (Word, Excel, Outlook and Teams).

Our offer:

You will be joining a team of highly skilled corporate officers where you will be seen as an important contributor.
Within our growing Group, we offer competitive remuneration and training adapted to your needs throughout your career. Working at Waystone means joining a friendly, dynamic and multicultural team, within a flexible working schedule environment where work/life balance counts.
Interested? This is your chance to apply now! Please send us your application, which will be treated with the strictest confidentiality.
E-mail to
Please also note that in accordance with the law of July 23, 2016, the selected candidate will be requested to provide a valid criminal record (section 3) in due time.

Outils informatiques et logiciels

You are proficient in MS Office (Word, Excel, Outlook and Teams).